Accounting and Administrative Coordinator [7128]

Association seeks Accounting and Administrative Coordinator to support financial, administrative, and customer service processes across departments.  

Responsibilities:

• Process accounts receivable transactions, including checks, credit cards, EFTs, ACH payments, collections, and specialized billing.
• Prepare and distribute invoices and respond to payment inquiries.
• Maintain accurate cash receipt records and databases; reconcile revenue and prepare recurring general ledger entries in support of annual audit.
• Serve as backup for accounts payable by logging, reviewing, and processing invoices, travel expenses, and credit card statements, ensuring proper coding, documentation, and timely payment processing.
• Maintain vendor records, including W-9 and ACH documentation.
• Assemble and distribute monthly financial statements and compile schedules and supporting documentation for annual audit.
• Support conferences and meetings by assisting with registration, payments, confirmations, substitutions, refunds, cancellations, reporting, and on-site logistics.
• Assist with membership operations, including renewals, invoicing, mailings, acquisition efforts, and maintenance of the association management system.

Qualifications:

• Strong written and verbal communication skills.
• Exemplary interpersonal and customer service skills.
• Ability to work collaboratively and independently with minimal supervision.
• Highly organized and attentive to detail.
• Excellent time management skills and ability to handle multiple competing priorities.
• Ability to handle confidential information.
• Proficiency in MS Office applications and familiarity with standard office equipment.

Requirements:

• Previous administrative experience. 

Salary: $61,000 – 67,000 per year