Operations Coordinator [3582]

Website Whitman Associates, Inc.

DC-based non-profit company seeks a permanent Operations Coordinator to perform administrative tasks.


  • Maintain strong communication within the department by handling internal correspondence.
  • Greet visitors into the office space and alert appropriate departments of guest arrival.
  • Answer and direct incoming phone calls to the correct department.
  • Collect and distribute all incoming mail as well as file electronic and physical documents.
  • Oversee the company’s conference calendar and internal database.
  • Assist with travel preparations, such as: placing orders for supplies and materials, creating itineraries, and checking hotel prices and room rates for conference lodging.
  • Process business expense reports and invoices.
  • Perform other administrative and receptionist tasks as needed.


  • Excellent verbal, written, and interpersonal communication skills.
  • Excellent organizational skills and strong attention to detail.
  • Strong time management, prioritizing, and problem-solving skills.
  • Ability to handle pressure and meet deadlines effectively.
  • Ability to manage confidential information.
  • Strong database management skills.
  • Proficiency in Microsoft Office applications, video communication platforms, and Adobe.
  • Ability to adapt to changing tasks and situations.
  • Ability to demonstrate professionalism.


  • High school diploma or equivalent required.
  • AA degree or higher, preferably in the HR or Business Administration field.
  • Previous administrative and office management experience.
  • Ability to remain seated for long periods of time.
  • Ability to lift 30 pounds or more.

Salary: $65,000 – 68,000 per year

Not the right role for you? To be considered for other openings with Whitman Associates Inc, please submit your resume to us directly by emailing resumes@whitmanjobs.com.

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