Operations Coordinator [3582]

DC-based non-profit company seeks a permanent Operations Coordinator to perform administrative tasks.

Responsibilities:

• Maintain strong communication within the department by handling internal correspondence.
• Greet visitors into the office space and alert appropriate departments of guest arrival.
• Answer and direct incoming phone calls to the correct department.
• Collect and distribute all incoming mail as well as file electronic and physical documents.
• Oversee the company’s conference calendar and internal database.
• Assist with travel preparations, such as: placing orders for supplies and materials, creating itineraries, and checking hotel prices and room rates for conference lodging.
• Process business expense reports and invoices.
• Perform other administrative and receptionist tasks as needed.

Qualifications:

• Excellent verbal, written, and interpersonal communication skills.
• Excellent organizational skills and strong attention to detail.
• Strong time management, prioritizing, and problem-solving skills.
• Ability to handle pressure and meet deadlines effectively.
• Ability to manage confidential information.
• Strong database management skills.
• Proficiency in Microsoft Office applications, video communication platforms, and Adobe.
• Ability to adapt to changing tasks and situations.
• Ability to demonstrate professionalism.

Requirements:

• High school diploma or equivalent required.
• AA degree or higher, preferably in the HR or Business Administration field.
• Previous administrative and office management experience.
• Ability to remain seated for long periods of time.
• Ability to lift 30 pounds or more.

Salary: $65,000 – 68,000 per year