Executive Assistant [9416]

Financial institution seeks permanent Executive Assistant to provide high-level administrative support to the leadership team. 

Responsibilities:

• Proactively manage complex internal calendars and schedule meetings and business appointments. 
• Draft executive correspondence and prepare and edit presentations and marketing materials. 
• Coordinate travel logistics by booking transportation and arranging accommodations. 
• Assist with financial management by processing expense reports.
• Organize conferences and events and serve as the primary point of contact, managing reservations and vendor contracts and drafting presentations for leadership. 
• Monitor internal email inbox, regularly following up on communications. 
• Collect data, perform research and prepare business reports.
• Maintain internal Salesforce database. 
• Additional responsibilities and tasks as assigned.

Qualifications:

• Excellent verbal, written and interpersonal communication skills.
• Ability to work in a fast-paced environment and meet deadlines effectively.
• Exemplary judgment and problem-solving skills.
• Highly organized and attentive to detail.
• Professional and positive attitude.
• Ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office applications, CRM platforms (ie. Salesforce) and networking platforms (ie. LinkedIn). 

Requirements:

• Bachelor’s degree in marketing, business administration, or equivalent education or work experience. 
• Minimum of three (3) years of experience supporting C-suite executives in an administrative role. 
• Ability to travel and work flexible hours as needed. 

Salary: $90,000 – $95,000 per year.