4 Ways to Learn QuickBooks Online

Looking for a job in accounting? Then you’re probably going to need QuickBooks. Whether you’re already well-versed in accounting or you’re just starting out, it makes sense to know how to use the most popular bookkeeping software. The good news is that you can learn QuickBooks bookkeeping online—without needing a specialized degree.

Tax withholding form and a coffee cup

Why is QuickBooks Important?

Before jumping into the details of how to learn QuickBooks online, it’s important to recognize why it’s advantageous to do so. The numbers tell the story: QuickBooks has 30 years of experience at the top of the industry with millions of businesses relying on the software. When you learn QuickBooks bookkeeping, you’re plugging into a massive network of accountants, small businesses, and individuals. 

Demonstrating a good understanding of QuickBooks is likely both the easiest and the best way to establish yourself as a knowledgeable prospective or current accountant. On the other hand, if you’re trying to get work as an accountant, but don’t know how to use QuickBooks, your job-seeking experience may be a long road. Now that you understand why QuickBooks is important, let’s go over four principles for how to learn QuickBooks online.

#1: Do Your Own Accounting with QuickBooks

The fastest way to learn QuickBooks is to use it! Explore the different functionalities of this important online tool with your own accounting needs. You can use QuickBooks to organize, prepare, and file your own personal tax returns. Especially if you do some odd jobs or freelance work on the side, you can discover many of the intuitive and useful features of QuickBooks on your own.

QuickBooks offers a free trial online, so even if you don’t plan to use it long-term for your personal accounting, you can give yourself a quick crash course. Practice makes perfect, and it’s best to jump in as soon as possible.

#2: Use the Provided Help Resources

Another great way to learn QuickBooks is to use the resources available directly from the source. Intuit, the parent company for QuickBooks, provides a variety of help resources that are accessible for you as a prospective or active user of the software. Inuit recognizes that many people look for how to learn QuickBooks online, so they provide that service as information that is easy to find. 

All QuickBooks online plans include a network of dedicated support, with expert agents that can help. QuickBooks Online for accountants includes advisory training with self-paced lessons. You’ll find plenty of help in a huge library of resources and webinars.

#3: Follow Online Tutorials

Intuit’s bookkeeping resources are great, but you may also find it helpful to get outside support. There are a variety of free or low-cost online tutorials available covering everything from basic onboarding to advanced nuances of QuickBooks. You can find the right fit for you with some quick Internet searches. Check out options like Udemy, Simon Sez IT, Fit Small Business, and more. You may prefer a service that walks you through step by step or one that provides you with learning you can complete on an as-needed basis at your own pace.

There are plenty of online tutorials and guides covering how to learn QuickBooks that do have a higher cost attached, which you are welcome to pursue if you find that level of support necessary. However, with so many resources available that have no or only a small cost, make sure you really need the extra layer before committing to the higher price tag.

#4: Watch Example Videos 

Not everyone learns best by reading. Especially if you’re having trouble understanding a help article, you can search on YouTube to likely find an explainer. Hector Garcia and BookkeepingMaster are two of the most popular and well-recognized YouTube channel sources for this type of service.

Seeing people use QuickBooks in action is a valuable exercise for you to engage in as you learn QuickBooks bookkeeping. Watching the specific tactics used to get through a challenge will help you apply not just those strategies but also that type of thinking to your own bookkeeping practices. Soon, someone will ask you how to learn QuickBooks!

Man using a calculator

Get Started with Whitman Associates

Of course, the whole reason you learn QuickBooks is to land a job. You don’t have to have Quickbooks mastered to jumpstart your work in accounting or an accounting-related field. Find temp opportunities that will get your foot in the door. Send your resume to resumes@whitmanjobs.com for the next step in your career journey.