Tag: Career Advice

How to Succeed While Working as a Temp for an Agency

WAI Staff
Temp employee smiling while giving a presentation in an office setting

Key Takeaways

  • Be professional and show initiative while working as a temp. Treat every assignment like an interview.
  • Some of the benefits of working for a temp agency include flexibility, skill building and exposure to potential future employers. 
  • The best professional tips for the workplace are often the simplest. Be a good communicator, show that you can be reliable and be enthusiastic about your role, even on a short stint. 

A temporary assignment can be a doorway to long-term career growth. Working as a temp for an agency means more than just filling a short-term role. Rather, it’s a chance to showcase your professionalism and value to future employers. 

Here at Whitman Associates, Inc., we’ve seen many candidates in the D.C. metropolitan area turn temporary work into fulfilling, permanent careers. 

The right mindset and a few professional tips for the workplace can make all the difference.

How to Build a Professional Reputation from Day One

As the saying goes, you never get a second chance to make a first impression. When working as a temp for an agency, it’s best to treat the assignment as a continuous interview. Arrive on time, dress appropriately, and treat every task with care. Supervisors remember temp employees who know how to communicate and deliver quality work.

You don’t need to worry about being perfect. However, you should be dependable. Follow instructions, meet deadlines and maintain a well-organized workspace. 

The more you can incorporate these professional tips for the workplace into your daily routine, the more likely your supervisors will see that you’re ready for greater responsibility. 

Be a Good Communicator

When you’re working as a temp for an agency, communication is one of the most important elements to get right. If instructions are unclear, don’t hesitate to ask questions. Check in regularly with your supervisor to make sure you’re meeting expectations and that your work is in line with company goals.

For every project you receive, confirm the details either in person or via email. This shows you have initiative and prevents you from ever having to go through the dreaded “there must have been a miscommunication” talk.

With every communication opportunity, remember to be professional. Avoid using slang or discussing personal topics. The greater you are at exercising a high level of professionalism, the better your superiors will view your reliability and commitment to the organization.

Take Initiative and Show Enthusiasm

Showing enthusiasm in the workplace with a high five

Supervisors notice employees who contribute beyond their job description. While you’re working as a temp for an agency, keep an eye out for moments to offer help or suggest small improvements.

Offer to assist your colleague in organizing a filing system or volunteer for an extra task outside your regular to-do list. Taking initiative is one of the main qualities of a good employee.

Having a positive attitude about your work can open doors to future opportunities. One of the biggest benefits of working for a temp agency is that you get exposure to different workplaces. The more you make a lasting impression at these jobs, the more likely you’ll be considered when a permanent role becomes available.

Learn from Each Assignment

With every placement comes a chance to learn new skills and meet new professionals. Staying adaptable when working as a temp for an agency can help you develop experience in numerous industries, such as marketing, admin or customer service.

This goes back to the tip above regarding approaching tasks with curiosity. Ask about different processes, observe workflows and take mental notes as you shadow employees. 

Remember that one of the greatest benefits of working for a temp agency is variety. You can explore different work environments until you find one that you feel best fits your strengths and goals. 

Network and Build Lasting Relationships

The professional relationships you build as a temp will ultimately influence your career for years. It’s one of the major benefits of temporary work.

One of the greatest pieces of advice we can give to an individual working as a temp for an agency is to be helpful, approachable and respectful with everyone. It shouldn’t matter if you’re talking to a department head or the staff at the front desk.

This isn’t a time to be passing out your business card. It’s a time to show that you’re a genuine person who is easy to work with.

The more you practice these professional tips for the workplace, the better the lasting impression you’ll leave beyond your current assignment. 

Keep a Positive Attitude, No Matter How Short the Assignment

Temp employee smiling while working on a laptop

Temp roles can vary. Some can last for months at a time, while others are just a few days. When working as a temp for an agency, stay positive during transitional periods. Doing so shows flexibility and emotional intelligence.

Switching from one role to the next can feel like a lot of pressure, though approaching it with a calm attitude shows you can handle it. No matter how brief your project is, never view it like a placeholder. Treat it as an opportunity to refine your skills and demonstrate how adaptable you can be.

Your mindset has a major influence on your reputation. The more you focus on growth and keep your energy up, the easier it’ll be for you to reap the benefits of working for a temp agency in the long run. 

What to Do When Temporary Turns Permanent

Many professionals begin working as temps for agencies before they ever receive full-time offers. Companies value employees who prove they know how to handle challenges, follow directions and fit in with their culture.

If you’ve approached your temp work with professionalism and shown initiative throughout the process, your next opportunity could be right in front of you.

Our team at Whitman Associates can help you find success as a temp employee and transition into a permanent position, just like we’ve helped countless others. 

Start Working as a Temp for an Agency in D.C.

Whether you’re new to the workforce or looking for a change in your career, working as a temp for an agency can offer flexibility and growth in your professional development. 

Here at Whitman Associates, we help temps gain the confidence, skills and experience they need to land permanent roles at respected organizations across D.C., Maryland and Virginia. 
When you’re ready to take on a new temp role, email your resume to resumes@whitmanjobs.com or get in contact with us.

What is a Business Casual Dress Code?

WAI Staff
Two professionals dressed in business casual attire talking outside an office building

Key Takeaways

  • Having a wardrobe that fits the business casual dress code can help you make the right first impression in many professional settings.
  • Washington D.C. business casual typically means tailored and traditional, though it can change based on the climate. 
  • Look at other employees who have been with the company for a while as your guide.

Most modern offices have relatively relaxed rules about how to dress for success. Even so, the term “business casual” can be confusing, especially for new hires or temps getting started in an unfamiliar workplace setting.

So, what is a business casual dress code, and how can you present yourself with a unique style and confidence without overstepping boundaries?

What a Business Casual Dress Code Means In Today’s Workforce

Most companies will have their own definition of what they believe to be a “business casual” look. In most of the offices throughout D.C., Maryland and Virginia with whom we work, it means professional attire that’s less formal than a suit but still neat, coordinated and upscale.

A good rule of thumb is that if you wouldn’t wear it to a client meeting, it’s probably too casual. Washington D.C. business casual, for example, would include well-fitted dress pants, collared shirts, blouses, knee-length skirts and close-toed shoes.

Each office may have slightly different expectations, so when you start a new job or assignment, check in with HR before day one. 

Core Wardrobe Essentials

Even before you determine what a business casual dress code is defined by your new place of work, it’s always a good idea to start with timeless basics that can be used out throughout the year. These are your capsule wardrobe essentials, but for the office.

For both men and women, here are a few things we suggest having in your arsenal:

  • Dress slacks or khakis
  • Blouses, button-downs, or collared shirts
  • Sweaters or cardigans as outer layers
  • Closed-toe flats, loafers, or low heels
  • Skirts or dresses that reach the knee

It’s best to go with neutral colors, and always make sure your outfit is wrinkle-free. As for accessories, such as belts, watches and jewelry, keep it minimal, particularly when starting a new role. 

What is a Business Casual Dress Code for Men?

Business casual men’s shirts and dress shoes arranged neatly

While the answer depends on how formal the company is, there are a few reliable standards we’d recommend having in your closet as a man.

A pair of tailored chinos or slacks in navy, gray or khaki can work pretty well in any environment. As for shirts, go with button-downs or polos with solid, neutral colors or patterns. During the winter, you can add a comfortable, lightweight sweater or blazer.

For footwear, you can’t go wrong with a pair of leather shoes, loafers or dressy boots. Athletic sneakers and sandals rarely align with the business casual dress code for men, so keep those for the gym and the beach. 

What is a Business Casual Dress Code for Women?

The vast majority of today’s office outfits for women are just as stylish as they are professional. Some appropriate options might include dresses or pencil skirts, tailored slacks or structured blouses. For tops, have a couple simple cardigans, blazers or sweaters that you can swap between. 

To complete the look, it’s a good idea to have a few choices of closed-toe shoes, including modest heels and flats.

Whenever people ask us, “What is a business casual dress code?” we often say that a good approach is to get clothing that fits well and avoids extremes.

Stay away from loud patterns or revealing items. That doesn’t mean you need to feel confined to black, white and beige. Just make sure that if you choose to get creative with your wardrobe, keep your prints tasteful and your colors soft. Be yourself, but a more elevated version!

Washington D.C. Business Casual Etiquette

As a professional agency that works with many companies in the D.C. area, we know Washington D.C. business casual better than most. What you may not realize is how much of an impact regional weather can have.

In summer, you’ll see both men and women wearing linen and cotton fabrics. Though when our seasons start to change, you see the shift to wool and knits. 

The industrial spread also has a significant influence on dress code etiquette. Washington D.C. is a blend of government, nonprofit and corporate workplaces. That means your place of work may be flexible, but there’s a good chance it’s more traditional. It never hurts to ask your HR person or recruiter for some guidance before you start, especially if you’re heading out for a temp-to-hire role.

No matter what industry you’re working in, the safest approach to a business casual dress code is to dress just a bit more formal than the most casually dressed person in the office. 

Things That Are Never Appropriate

As an ever-evolving term, especially with the lax culture of many startup firms, it’s easy to misinterpret what business casual is for men and women. To make sure you never show up in the wrong attire again, here are a few things that rarely meet business casual dress code standards: 

  • Jeans, shorts or cargo pants
  • T-shirts or sleeveless tops
  • Flip-flops or open-toe shoes
  • Sweatshirts or hoods
  • Athletic wear
  • Streetwear
  • Clothing that’s overly tight, loose or revealing
  • Anything with rips, tears or holes

When in doubt, look to management and follow their lead. 

Dress Well, Work Well

We get it. What one person might define as Washington D.C. business casual for a government office job will likely be vastly different from the San Diego business casual dress code for an entertainment app startup. 

Even so, basic rules apply. Make smart decisions based on what you now know and use those who manage the company you work for as a reference.

Of course, a first impression goes well beyond dressing business casual. If you are looking for open temp roles across the D.C. metropolitan area, get in touch with us here at Whitman Associates, and let us help you make a first impression that lasts.

Make Sure Your Employees Dress For Success

WAI Staff
Man in suit at base of office lobby staircase

Every business needs clear guidelines, such as an employee dress code, so your employees dress for success in the workplace.

What Does It Mean To Dress For Success?

Employers want workers to dress in a way that encourages productivity and makes a good impression. Consider the following factors:

  • The type of business and industry. Employees in traditional business environments such as finance will dress differently than those in the customer service industry. 
  • Local and regional standards. Some areas, such as large cities or parts of the country, tend to have more formal dress codes. 
  • Are employees public-facing? When employees directly deal with customers or prospects, you want them to make the right impression.
  • Who employees interact with. If your company is global, employees may travel to countries with various traditions. Similarly, representatives from other countries may visit your office. You want the world to see that your employees dress for success in the workplace. 

Why You Need a Dress Code

Some employers hesitate to institute a formal employee dress code policy. You might wonder if it’s better to keep things less formal. Do you need an employee handbook dress code section? The fact is, how employees dress is sufficiently important to justify a formal policy. 

It Helps Employees Make a Good Impression

If your employees deal directly with customers, they must make a good impression. Even if they aren’t public-facing, they still represent your organization as they come to work every day. You want quality employees who help you build your company’s reputation. 

It Helps You Maintain a Consistent Company Culture

Every business has its own company culture. The way others dress is one of the first things people notice about each other. That’s why defining what it means to dress for success in the workplace is so crucial. 

You want a consistent policy that lets everyone know what’s expected. You can communicate this via sending a dress code reminder email to employees. Without a dress code, people will simply dress according to their preferences, which might be disruptive to a cohesive company culture. 

It Reduces Uncertainty

A clear dress code clarifies expectations and is conducive to better teamwork and harmony in the workplace. When policies are clear and laid out, as in an employee handbook dress code policy, there’s less room for doubt. 

How to Create Your Employee Dress Code

Barista serving up coffee pour-overs

You want your employees to dress for success in the workplace. What does this mean, exactly?

Address Safety Concerns

The dress code may be influenced by safety concerns. For example, if employees are working in hazardous conditions, they may need safety gear such as work boots and protective gear. In some cases, these precautions may be legal requirements. 

Decide What Is and Isn’t Allowed

You may prohibit shorts, t-shirts (or muscle tees, or t-shirts with graphic messages or logos), running shoes, or flip flops. In a business environment, ties, shirts with collars, and dress shoes may be required.

Clarify Your Dress Code For Temporary and Remote Workers

Even remote workers should have a dress code if they attempt video meetings where they are seen by others. Similarly, temporary workers should have a clear idea of how to dress.

Modify Your Dress Code as Needed

You may decide to modify requirements based on changing workplace trends. For example, some businesses that traditionally demand formal attire may find it necessary to move their dress code to business casual. 

Other Factors To Consider

When looking at how to ensure employees dress for success in the workplace, address issues beyond clothing in the employee handbook dress code guidelines. Some issues may reflect company culture, others may be relevant to sensitive co-workers. This includes:

  • Aromas. Some people are sensitive to strong odors. Many workplaces have rules about wearing strong perfumes, colognes, and other strong-smelling products. Of course, there can be subjectivity about this. 
  • Piercings. Are these consistent with the image you want for your business? Unlike other expressions of personal style, such as tattoos, body piercings can easily be removed before work. On the other hand, in certain contemporary and youth-oriented environments, piercings might be perfectly consistent with dressing for success in the workplace. 

When sending out dress code reminder emails to employees, be sure to mention the above issues as well as guidelines for attire. 

Casual Days

“Casual Fridays” are a popular practice for many businesses. Setting aside certain days for more casual attire is a way to maintain a dress code while giving employees a chance to express their personal style and get creative with their work wardrobes, while still following the basic dress code rules. 

Don’t Overlook Inclusivity Issues  

Companies must be careful not to violate people’s personal, religious, or civil rights. In some cases, these rights may not sync with strict dress codes. For example, before sending a dress code reminder email to employees, it’s wise to leave open the possibility of exceptions such as the following: 

  • Religious expression. Certain types of clothing may indicate religious beliefs. Examples include a headscarf, yarmulke, and turbans. People may also display certain jewelry as part of their cultural identity. 
  • Gender-specific clothing. Employers cannot compel people to wear clothing that conforms to a particular gender stereotype.
  • People with disabilities. In some cases, a disability or medical condition may make it difficult, uncomfortable, or impossible to meet certain dress code criteria. A person with a scalp condition may prefer to wear a head covering. Someone suffering from an illness that causes foot pain may need to wear specialty footwear rather than dress shoes. Define a dress code accordingly to accommodate differing needs. 
Two women talking at boardroom table

Keep Employees Informed

Consider having a meeting to review expectations and allow questions, particularly with new policy implementation. During the meeting, explain the dress code in detail and make sure your employees fully understand the reason for its implementation. Also, clearly articulate the consequences for failing to adhere to the policy. 

To maintain consistency with the dress code, you should also communicate the dress code for interviews. Be sure to include the dress code within the employee handbook, so that employees have access to the information at all times. 

Types of Dress Codes

While employee dress codes vary from one business to another, they generally fall into one of the following categories.

Formal or Business Attire

This is the familiar business type of attire, such as suits and ties, skirts, and pantsuits. These guidelines are common in formal environments where to dress for success in the workplace means donning traditional business apparel. 

Business Casual

This category is a little trickier, as it’s reconciling two contradictory ideas: essentially formal attire with some leeway (for example, ties and dress shoes may be optional). Business casual is common in creative fields such as entertainment, advertising, and publishing. Other professions where business casual is encouraged include teachers, secretaries, and receptionists. 

Casual

Casual dress codes are common in retail, jobs that are not public-facing, and jobs requiring physical labor. In such places, to dress for success in the workplace often means simply being comfortable. While t-shirts, jeans, and running shoes may be acceptable, there are still guidelines. For example, tees should not exhibit profanity or offensive messages. Casual clothing should not be ripped or revealing.

Uniforms

When a job requires a uniform, much of the dress code is very straightforward. However, employee dress codes still need to clarify certain points, such as the condition of the uniform.

How To Handle Transgressions

At times, employees may not live up to your standards of dressing for success in the workplace.  There can also be gray areas. For example, today’s footwear includes many hybrid items such as shoes that are also sneakers. It’s up to you how to interpret such issues, but it’s important to be consistent in how you enforce rules.

If an employee is not complying with the dress code, a supervisor should discuss it with them as soon as possible. If other employees see that the rules are not strictly enforced, others will likely do the same. 

Ensure Your Employees Dress for Success in the Workplace 

Creating and enforcing a dress code can be tricky, since society has become more complex as standards evolve. However, this doesn’t mean you can’t create an efficient and consistent dress code that supports your needs and helps build better employee relationships. When you send a dress code reminder email to employees, keep in mind that you may need to be flexible regarding employee handbook dress code guidelines.

How to ask for a job that does not exist yet (with sample email)

WAI Staff

Job seekers tend to assume that all open positions are clearly listed. However, as few as 20% of open positions are posted on job boards. This means that job seekers who apply for work exclusively through job postings found online are missing a lot of opportunities. So how do you ask for a job that doesn’t exist or that isn’t listed as open? Just ask!

If you find a company you are interested in working for and don’t see any current openings listed that match your skill set, you can, and should, still submit a cover letter and resume to that company’s human resources department or to a suitable manager within the organization. 

That may seem like a waste of time, but really, you will be getting ahead of the game. Whenever a position does open up, the hiring manager will hopefully already have you in mind. Take a look at this sample email asking for job openings to see what this looks like. 

Sample Email Asking for Job Openings

Subject line: [Your Job Title (for instance, “Legal Secretary”)] Interested in Career Opportunities

[First Name of HR/Recruiter/Hiring Manager] 

My name is [your name], and I am a [recent grad from [school] OR job title and your expertise; for instance, a “social worker with experience in child welfare.”] I hope you’re doing well. 

I realize you do not currently have a job opening listed for a [job title], however, I would still like to make introductions and explore ways I can help your team with [value you can provide; for instance, “developing accessibility-focused website projects.”]

I checked out the [company’s name] website and like the projects you are currently developing, in particular:

  • [the name of a relevant project with an explanation for why you are interested]
  • [the name of a second relevant project with an explanation for why you are interested]

Note: This is also a great place to personalize your email and add information about where you heard about the company and why you would like to work for them.

For the past # years, I have worked with [your experience with examples of past clients or projects. Providing detail and showing you you will be an asset to their team is key.] 

When time allows, please see a few examples of my work here:

  • [Link to example #1 of your work, if available; you can also attach files if it makes more sense. Be sure to reference the attachment name here instead]
  • [Link to example #2 OR attached file]
  • [Link to example #3 OR attached file]

Note: If you are a recent grad with limited real-world experience, provide links to college projects, case studies, internship projects or volunteer efforts. 

I have also attached my resume to this email. Please let me know if I can provide more information.

Sometime in the near future, I look forward to speaking with you.

Warm Regards, 

[Your name]

[Your email signature with contact information]

Apply for a job that doesn’t exist yet

The bottom line for how you ask for a job that doesn’t exist is that you have to take the initiative. Simply calling or sending a note based on this sample email asking for job openings can tell hiring managers that you have initiative and are eager to work with them. The company or hiring manager may not necessarily be looking for someone, or at least not yet. But when you prove yourself to be an attractive candidate, you will get your foot in the door for whatever opportunities come next. Start with this sample email asking for job openings and see where it takes you!

Why You Need a Business Card When You Are Unemployed

WAI Staff

hands exchanging a business card

.header-image{display:none!important;}ul,ol{margin: 0 0 20px 24px;}Many times, people wrongly assume that if they are unemployed or a recent graduate that they do not need a business card. This is a very bad assumption. If you are unemployed you should most definitely have a business card on you at all times. You never know who you might meet that could lead you to a job. A business card is, if nothing else, a big reminder on a tiny card. Most people keep business cards and go through them periodically when searching for new leads.

The point of having a business card when you’re unemployed is to create a physical reminder of your availability and to give a quick snippet of your information and qualifications. If you unexpectedly meet someone who would be a great industry connection, having an “about me” business card is much more professional than, say, writing your name and phone number on a restaurant napkin.

If you’re wondering about what to put on business cards when you’re unemployed, where to get them printed or how to format the best design, explore our advice here!

What to Put On Your Business Card When You’re Unemployed

Business cards when you are unemployed are a little more complicated than the average creation. You have no official title or position, no logo or branding, and no official business phone line. But, you’ll need to create a professional image if you want to provide people with your information, fast track your job search and put yourself out there in the market.

It’s also important to include your industry or degree on your card. For instance: “International Relations” or “Automotive Repairs.” If you have a specialized license or certification, include that as well, even if you haven’t had a job as a “Licensed Social Worker” or “Certified Business Analysis Professional” yet.

All “about me” business cards should have the following information:

  • Full Name
  • Email Address
  • Phone Number
  • Degree or Industry

Flesh out your job seeker business card with examples of additional important information about you:

  • Website, Portfolio, or LinkedIn URL (if applicable)
  • You can put a link to your site within a QR code or type the web address.
  • Job Title
  • Specialty or certifications

Where to Get a Business Card

Office supply stores and printing shops are happy to help design and print your business cards, but full service can be somewhat pricey if you are unemployed and on a budget.
You can save money and buy the paper from an office supply store and print “about me” business cards yourself using Microsoft Office or a similar program. If you want more professional cards, you can check out Moo, VistaPrint or other similar companies. Whichever route you choose, you can explore templates and designs to ensure your business cards look professional, even if you are unemployed.

Who You Should Give Your Business Card To

If you’re wondering who to give business cards to when you’re unemployed, the answer is everyone!
Ok, maybe not exactly everyone, but networking is the key. If your friend says, “My uncle works in that industry, you should talk to him,” ask if you can give him your business card. When you see an opportunity to hand out a business card at a professional event or conference, don’t hesitate. Doing nothing is the worst thing you can do. Always make sure you have plenty of cards on you when you go to any type of networking event, career fair or interview.

More Advice from Whitman Associates, Inc.

Business cards when you are unemployed are a great way to jumpstart your hiring process. Looking for a little more guidance before diving into the job searching pool? Whitman Associates, Inc. is always here with advice and support. Explore our blog for job seekers or reach out to us for more personalized strategies today!

Good luck and happy printing those business cards.

What to expect from entry-level secretarial & receptionist jobs

WAI Staff

Are you looking for work as a receptionist or secretary but aren’t exactly sure of what the job description entails? Or, maybe you aren’t sure what type of role you want and are still exploring the options. Either way, we hope this guide discussing entry-level secretary and receptionist jobs help you with your interview preparation and offers you more direction. Once you’re ready to apply to positions, check out our job board for secretary and receptionist jobs in the Washington, D.C., metropolitan area.

Woman smiling who fits the secretary job description.

Are secretaries and receptionists the same?

Secretaries and receptionists often need clarification and are usually the first point of contact for visitors, clients, and employees. While secretaries and receptionists frequently employ the same skillset, these roles are still unique. Perhaps the secretary’s job description calls to you more than work as a receptionist. It’s not unlikely that you are better suited for one role over the other, so pay close attention to the responsibilities of each position.

What do secretaries do?

Secretaries provide administrative and clerical support within an organization. They can be dedicated to an individual manager, a department or team, or the organization as a whole. Secretaries ensure company operations run smoothly, offering support across diverse positions. An entry-level secretarial position may suit you if you enjoy working with different departments. A secretarial job description may include:

  • Responding to messages and phone calls
  • Keeping track of documents and files
  • Communicating with stakeholders, both internal and external
  • Helping out with events and projects
  • Setting up appointments and meetings
  • Drafting and revising reports, presentations, and other copy
  • Planning travel and related expenses

What do receptionists do? 

A receptionist position is much more client-oriented. Receptionists are the first point of contact for assist visitors, clients, and customers. Often, that means they will have a desk set up in a lobby or entrance of the office or building they work in. Contrary to the secretarial job description, the responsibilities of a receptionist include:

  • Checking visitors in and out
  • Giving instructions, directions, and information
  • Responding to and transferring phone calls
  • Receiving and forwarding messages
  • Addressing questions and concerns
  • Handling mail and parcel deliveries
  • Maintaining a neat and inviting front desk and reception area
  • Making reservations and booking meetings and conference venues

Critical differences between secretaries and receptionists

Secretaries focus more internally, supporting employees or the organization. On the other hand, receptionists are more client-facing, assisting guests and customers more than their other team members. Having the role of a secretary, makes you more likely to be in a private office or a shared workspace with other administrative staff. Due to the nature of the work as a receptionist, your workspace most likely be in a public area at the entrance of your office or building.

Sometimes, secretaries may need specialized experience in the industry they’ll be working in, whereas receptionists rarely need industry knowledge before entry. The company will likely be prepared to provide industry training for entry-level secretarial positions. That being said, if you have experience in a particular field, it’s helpful to review secretarial job descriptions for the secretary’s office that relate to your experience.

Overlapping skills

Both of these roles require skills that overlap. If you’re looking for an entry-level position related to interpersonal and communication skills, applying for receptionist and secretarial job openings makes sense. The skills required for both roles include:

  • Excellent communication both written and verbal
  • Solid interpersonal skills
  • Strong customer service skills
  • Ability to organize
  • Technical skills
  • Ability to multitask and prioritize

Receptionist skills

Working as a receptionist requires some very specific skills. To obtain work as a receptionist, you will need to demonstrate the ability to:

  • Manage difficult situations and people
  • Operate in a fast-paced, high-pressure work environment
  • Follow protocols and procedures

Secretary skills

Meanwhile, the secretarial job description involves more of the following duties:

  • Prepare documents and reports
  • Conduct research
  • Perform problem-solving tasks
  • Work with a variety of software programs
  • Manage projects and events
  • Carry out data entry and analysis tasks

Open the door to a variety of possibilities

This guide provides a general overview on the difference between receptionists and secretaries, though every job will look slightly different. However, they all offer a great starting point for any career, as the skills you acquire in these roles broadly apply to various positions. Plus, working as a secretary or receptionist can help you earn industry experience based on the company you work for. Having experience as a receptionist or secretarial job looks good on any resume.

To succeed as a receptionist or secretary, remember you are an integral part of any operation. Your job is to ensure operations run smoothly, whether by steering clients in the right direction or organizing the company’s files. Receptionists and secretaries serve as the backbone of every successful organization. If you want an entry-level role that is fundamental to any thriving business, apply for receptionist and secretarial positions.

Plus, due to the dynamic nature of the receptionist and secretarial job descriptions, you’ll be able to network with other employees throughout every department. If you are just starting your career and are unsure of your long-term goals, entry-level secretarial and receptionist positions are an intelligent way to learn about your options.

A staffing agency can help job seekers like you find work in both the receptionist and secretarial fields. Whitman Associates has been delivering expert guidance, insight and career placement services to Washington, D.C., metropolitan area for over fifty years. If you’re interested in permanent or temporary positions in the DMV that are aligned with  receptionist or secretarial job descriptions, we encourage you to email your resume to resumes@whitmanjobs.com.

Upcoming Hiring Trends of 2024

WAI Staff

Take your career to the next level with these recruitment trends we’re expecting in 2024. Competition these days isn’t easy, with growing numbers of qualified candidates seeking the same job openings every day. Recruiters are looking to hire someone who fits the job criteria and goes above and beyond. Moreover, modern day recruiters must review so many candidates and resumes that they are constantly finding new ways to discover the best candidate for the job. Keeping up with the latest recruiting trends means you’re putting yourself on these recruiters’ radar and highlighting the traits their organizations want to attract. Let’s explore the most important recruitment trends for 2024.

Business professional sitting at a desk with a laptop

Candidate Flexibility

First and foremost, candidates need to remain flexible. In recent years, employers have become more flexible with hybrid work environments. Even with fully onsite roles on the rise, hybrid work will remain a noteworthy hiring trend of 2024. In 2024, it is now the candidates’ turn to show increased flexibility, particularly for onsite roles.

The workforce is changing, and forthcoming recruitment trends for 2024 indicate that carefully defined job roles may be on their way out. Organizations are seeking candidates who are willing to take on additional duties that may not necessarily be in the job description. For example, someone hired to the internal communications team may be asked to assist on projects alongside the marketing team if needed.

The latest recruiting trends expect employees to have a more diverse range of skills. Following 2024 recruitment trends, you should be cross-training to ensure you know how to fill more than one role. Becoming a well-rounded professional is key to getting hired in 2024. If you’re currently employed but preparing for a career change, consider talking to a coworker from another team if they’d be interested in collaborating with you on an upcoming project. This will allow you to put more diverse responsibilities on your resume, which will help you stand out in 2024.

Additionally, if you’re unemployed or struggling to build a 5-star resume that presents you as a well-rounded professional, keep up with 2024 recruitment trends by considering temporary work. By taking on short-term roles at various organizations, you’ll learn a variety of skills and how to be flexible – which is exactly what recruiters will be looking for. Partner with an experienced staffing agency to get personalized guidance and support navigating temporary or temp-to-hire work.

LinkedIn Networking

The latest recruiting trends indicate that LinkedIn networking is key. While LinkedIn has always been a great resource, with an overwhelming pile of qualified candidates, employers only notice the profiles that really stand out. As one of the first places a recruiter will evaluate a candidate, your LinkedIn profile must be up-to-date. Judging by the recent recruitment trends for 2024, if you don’t have a current and accurate LinkedIn presence, you risk being passed over.

Even if you’re not actively seeking a new role just yet, following hiring trends for 2024 will set you up for success if you do decide to make a career change in the future. For example, many professionals go above and beyond merely keeping their LinkedIn profile up-to-date. Some professionals are also building their own personal brand by reposting articles, commenting and showing their unique qualities and personality.

Additionally, LinkedIn recruitment trends for 2024 indicate the importance of doing your research. Many recruiters can only be putting a select few words into LinkedIn’s search function to find candidates, and you want your profile to top the list. Figure out which keywords are most important to the job descriptions of positions you’ve been applying to, and include those keywords throughout your profile. You can update your headline, bio and posts to reflect the most common recruitment searches.

To keep up with the recruitment trends of 2024, professional staffing experts can assist with coaching and development to candidates based on their expressed desires and career hopes. Whitman Associates follows the latest recruiting trends and provides employment services across various industries in both nonprofit and for-profit the sectors, allowing us unique insight into what employers are looking for in 2024.

Skill Set Certifications

It’s expected that hiring individuals with professional certifications will be a trend  for 2024. These certifications are credentials earned after meeting certain criteria and passing an exam. Although you may already possess these skills from responsibilities in previous roles, with so many qualified candidates out there, employers want to hire someone with proven expertise. These certifications are treated as industry standards, and recruitment trends for 2024 show they’re becoming necessary to be hired for specific roles.

For example, earning a Project Management Professional (PMP) certification before working as a project manager is becoming an industry standard. This certification assesses the candidate’s ability to fulfill the role, such as establishing business priorities and managing other people. The best part? Often, employees with these certifications will get paid more in their roles.

Working with a staffing agency like Whitman Associates can boost you above your competition. It can be a challenge to keep ahead of the various recruitment trends for 2024 on your own. Our staffing experts can recommend improvements and give you informed job-search advice, including how you can take advantage of the latest recruiting trends like gaining relevant certifications. Email your resume to resumes@whitmanjobs.com.

Finding the Best Fit for a Project Coordinator Position

WAI Staff

Are you organized, detail-oriented, and passionate about managing individuals, teams, and projects? If so, a career as a project coordinator might be perfect for you. Project coordinators work alongside project managers and administrative assistants to play a crucial role in ensuring the smooth execution of projects at their company, from planning and organizing to communicating and problem-solving. Let’s explore the best practices for finding and securing a temp, temp to perm, or permanent staffing job as a project coordinator with Whitman Associates. 

Woman performing office work at a desk

The Role of a Project Coordinator

The role of project coordinator is integral to the successful execution of projects within any organization. No matter your sector, project coordinators are the communication hub that keeps information flowing between project managers, cross-collaborative departments, other contractors, and the end client. Project coordinators typically keep records, track progress, and provide regular updates to inform all stakeholders of the project status.

Research Job Opportunities

Don’t rely solely on local or generic job boards when researching job listings. There may also be a niche job search platform in your industry that specializes in the role of project coordinator or project manager. Tailor your job search to find coordinator positions supporting managers that match your skills and interests. You can also set up job alerts and receive notifications when relevant project coordinator positions become available.

Update Your Resume, Cover Letter, and LinkedIn

Resume 

Your resume and cover letter are your first opportunity to make a positive impression on potential employers. Tailor your project coordinator resume to highlight relevant skills, experience, and accomplishments. Be sure to emphasize your organizational skills, attention to detail, communication abilities, and any pertinent project management software proficiencies. Some of the top skills listed on resumes for project coordinators are:

  • Organizational Skills
  • Communication
  • Time Management
  • Problem-Solving
  • Attention to Detail
  • Collaboration
  • Adaptability
  • Leadership
  • Analytical Thinking
  • Software Proficiency

Cover Letter

In your cover letter, showcase your enthusiasm for the role and the industry, address specific requirements from the job posting, and provide examples of how your project coordination skills align with the company’s needs. A personalized and well-written cover letter can significantly increase your chances of standing out. 

LinkedIn

Your online presence matters if you plan to update your resume and submit job applications. Update your LinkedIn profile when you apply to new roles so it has the most up-to-date professional accomplishments, skills, and aspirations. Follow companies and groups related to project coordination and project management to stay updated with industry trends and  job opportunities. 

Two Men Shaking Hands

Network and Connect

Networking can open doors to hidden job opportunities. Attend industry events, workshops, and seminars to connect with professionals in the field. Join online project management forums and groups to share insights and learn from others’ experiences. Don’t underestimate the power of a genuine connection in the professional world. Finding a mentor is a surefire way to get ahead in your career, as you can learn from discussions you have about their career experiences. 

Prepare for Interviews

Once you begin applying to new project coordinator roles, it will be time to prepare thoroughly for upcoming interviews. Research the companies you are applying to and understand their projects, values, and culture. Practice answering common interview questions and be ready to provide examples of how you’ve handled challenging situations and demonstrated your project coordination versus project management skills in your previous roles. 

Woman writing on paper

During the interview, focus on how your previous administrative assistant and project coordination skills, and experiences align with the company’s and management’s needs. Highlight your ability to streamline processes, manage timelines, and ensure project deliverables are met for the project managers you support. Showcase your problem-solving skills by describing how you’ve overcome obstacles in previous roles and how you are the best fit for the position based on those experiences.

Embrace Continuous Improvement 

Project management methodologies and tools are constantly evolving. Stay current with the latest trends and best practices by attending industry workshops, taking free or paid training courses online, obtaining necessary certifications and reading industry publications. Demonstrating your commitment to professional growth can make you a more attractive candidate to potential employers and will help you round out your skillset. Consider taking on temp or temp-to-perm positions with companies before joining as permanent staff. 

Be Patient and Persistent 

Finding the proper role as a project coordinator can take time. Keep refining your approach, learn from each interview or mentor conversation, and persist in pursuing the perfect position. After your interview, send a thank you note or email to express your appreciation for their time and reiterate your enthusiasm for the position and company. This small gesture can leave a positive impression on the hiring team and help you stand out from other applicants.

Becoming a successful project coordinator involves career planning, effective communication, networking, and continuous improvement. Implementing these best practices can enhance your chances of securing your dream job in project coordination or management support roles. Your dedication and commitment will pay off in the long run as you embark on an exciting and fulfilling career journey with Whitman Associates. Contact us today to discuss your next career move!

Indeed vs. ZipRecruiter: Which is better for job seekers?

Julie Lindgren, President, Whitman Associates, Inc.

In the competitive world of job hunting, finding the right platform to search for opportunities is crucial. Two popular job-hunting sites, Indeed and ZipRecruiter, offer a range of job listings that cater to different audiences and come with distinct features. What’s the best alternative to Indeed? Is ZipRecruiter better than Indeed, or does Indeed offer more advantages than ZipRecruiter for job seekers? Let’s compare Indeed and ZipRecruiter from a job seeker’s perspective, shedding light on their strengths and weaknesses to help you make an informed decision. 

Target Audiences and Job Variety

When considering Indeed vs ZipRecruiter, it’s clear they both list various job opportunities, but their target audiences differ. Indeed might be the better choice for job hunters seeking office or administrative roles. The platform has a stronger focus on this category of jobs, making it easier to find relevant positions.

Three business professionals looking at a laptop

Job Aggregation Options

One advantage that Indeed has over ZipRecruiter is the “job aggregation” feature. Indeed pulls listings from multiple job boards, providing job seekers with a more extensive range of opportunities in its database. In contrast, ZipRecruiter pushes job postings out to other websites but limits job seekers to viewing only jobs employers post directly on ZipRecruiter. In this instance of Indeed vs ZipRecruiter, if you’re hoping to see as many jobs as possible, Indeed may be the better choice.

User Interface and Application Process

Indeed’s user interface is praised for its ease of use. Job seekers often find navigating the platform and applying for roles simpler using the “Indeed Apply” feature. This streamlined process can save valuable time and effort during the job application process. So, what’s the best alternative to Indeed in this case? ZipRecruiter also has a one-click apply option that simplifies the process, especially with its newer AI-powered matching technology.

Cost Consideration

When considering job search platforms such as Indeed vs ZipRecruiter, the cost may be a relevant factor for job seekers. It is worth noting that both are free for applicants; however, Indeed also offers free options for employers to post jobs, making it more likely to have a broader range of employers as users. In contrast, ZipRecruiter does not provide free posting options for employers, which potentially impacts the number of opportunities available to job seekers through ZipRecruiter’s platform.

Email Volume & Database Size

Job seekers who value a clutter-free inbox may prefer Indeed over ZipRecruiter. Users have reported that ZipRecruiter tends to target them with a higher volume of emails, which might become overwhelming for some users debating between Indeed vs ZipRecruiter. Indeed’s vast user base and extensive reach make it one of the largest job search platforms globally. With more users and employers onboard, job seekers may find more job postings on Indeed than on ZipRecruiter.

The Introduction of AI

Other areas to examine when comparing Indeed to ZipRecruiter are job alerts and personalization. ZipRecruiter has a reputation for job matching through AI, which actively recommends job applicants with handpicked listings that match their skills and experience. This can be perfect for some people who want more directed suggestions without needing to keep searching. Others, though, feel these suggestions are too frequent or not always relevant. Indeed, while less aggressive in recommendations, allows users to tailor alerts on keywords, location, and job type, offering better control over the search process and avoiding alert overload. If you’re asking what’s the best alternative to Indeed, consider whether the platform’s AI technology could positively impact your job search.

Indeed vs. ZipRecruiter: Which one wins?

So, is ZipRecruiter better than Indeed? They both have their strengths and weaknesses as job search platforms. Job hunters seeking office and administrative work and candidates looking for a streamlined application process might prefer Indeed’s user-friendly interface. On the other hand, ZipRecruiter’s targeted job distribution could be appealing to other users. However, the platform’s cost to employers, limited job postings from employers and higher email volume may raise concerns for some job seekers.

In the end, the question of whether ZipRecruiter is better than Indeed becomes contingent on your personal preferences and needs. You have to decide between Indeed vs ZipRecruiter for yourself. Remember, by staying proactive, leveraging multiple resources and tailoring your job search, you maximize your chances of landing that dream job!

How to Land a Job with No Experience: A Comprehensive Guide

WAI Staff
A man in glasses sitting at an office table with coworkers.

Navigating the job market and constructing your resume with little to no work experience can be a daunting task. However, with the right mindset, strategic planning, and leveraging powerful resources like Whitman Associates, landing your first job is entirely achievable. In this blog, we’ll explore some actionable steps to help you break into the professional world. Let’s discover how to get a great job, even with no experience.

Embrace Networking

Networking is a powerful tool in how to get a job with no experience in the digital age. It’s not just about shaking hands at industry events; it’s about forging genuine connections that open doors to opportunities. Attend industry-specific events online and in person to gain valuable knowledge and make your presence known.

Consider joining professional organizations related to your field of interest. These organizations often host networking events and provide resources for job seekers.

LinkedIn is an essential tool for modern networking. Make sure your profile is complete, professional, and engaging. Regularly share and comment on posts related to your industry to increase your visibility. Connect with professionals in your field, join industry-specific groups, and don’t shy away from reaching out to potential mentors.

Highlight Transferable Skills

You may lack professional experience, but chances are, you’ve developed valuable skills in other areas of your life. Volunteering, school projects, hobbies, or even personal challenges can all provide valuable experience.
Identify these transferable skills and learn how to articulate them effectively in your resume to get a job with no experience. Leadership, teamwork, project management, and communication are all highly valued in the professional world. Showcase these skills with specific examples or stories.

Gain Experience through Internships and Volunteering

Internships and volunteering offer valuable opportunities to gain experience, learn industry-specific skills, and build a professional network. These no-experience-needed jobs will make you a better candidate for your dream job. Plus, they demonstrate to employers your initiative and commitment to your chosen field. It’s a win-win!

Tap into the Power of Temp Jobs

four women working together in an office space

Temporary jobs are an excellent gateway into the job market. They offer you a chance to gain professional experience, learn new skills, and build a network. And many times, they can lead to permanent positions.

Whitman Associates has been a leader in the staffing industry since 1972, offering candidates exceptional opportunities with businesses in the Washington D.C. area. Applying to temp jobs through Whitman Associates is about gaining a partner in your job search. We provide guidance, insights, and full-service support to meet your needs, teaching you how to get a job even with no experience.

Leverage Technology

Technology has revolutionized the job hunt process! If you’re wondering how to get a job with no experience needed, using job search engines and company websites to find opportunities are great places to start. Sign up for email alerts for new postings that match your interests and qualifications.

Utilize online tools to create a sleek, modern resume and cover letter. Websites like Canva offer free templates that can help your application stand out. Also, consider creating an online portfolio to showcase your skills, particularly for creative roles.
Video interviews are increasingly becoming the norm, so it’s essential to feel comfortable in front of a camera. Be sure to build upon and practice your interview skills consistently to stay on your interview A-game.

Tailor Your Application

When applying for jobs with no work experience, avoid submitting generic resumes and cover letters. Instead, tailor your application to the specific job and company. Research the business, identify its values, and use your findings to show how you can contribute to help you get the job with no experience. Employers appreciate candidates who take the time to understand their business and its needs.

Developing a Personal Brand

Looking to take your personal branding strategy past your perfectly-tailored resume? Your personal brand is a reflection of your unique skills, experiences, and passions. Developing a strong personal brand can help differentiate you from other candidates. Create a consistent online presence across various platforms and showcase your expertise and relevant experience through blog posts, articles, and social media content.

Keep Learning

Even as you’re learning how to get a job with no experience, continue to invest in your education and keep learning. Online platforms like Coursera, edX, and Khan Academy offer free courses across a wide range of subjects. Earning certifications in relevant areas can bolster your resume if you have no work experience and demonstrate how committed you are to the field.

Moreover, consider going back to school if it aligns with your long-term career goals. Pursuing further education, such as a graduate degree or vocational training, can enhance your skills and make you more competitive in the job market. However, it’s crucial to weigh the benefits and costs, including time commitment and financial investment, to ensure it’s the right choice for your situation. Whether it’s a formal degree or an online course, continuous learning is a valuable strategy in your career journey.

Stay Persistent and Positive

Embarking on a job search and learning how to get a job with no experience can be challenging and sometimes overwhelming. You’re likely to face rejection and possibly criticism along the way. However, it’s essential to stay persistent and maintain a positive mindset. The key is to remain open to feedback and continuously seek ways to enhance your skills and qualifications. 

Maintaining a positive attitude during your job search isn’t just about feeling good—it’s a strategic move. Employers are more likely to hire candidates who demonstrate resilience, optimism, and a can-do attitude. Each step, no matter how small, brings you closer to your career goals.

Seek Professional Guidance

Learning how to get a job with no experience may seem challenging, but it’s not impossible. With a strategic approach, a robust network, and the guidance of experienced professionals like Whitman Associates, your career journey can begin on a strong footing.

With our A+ Better Business Bureau rating and stellar Google Rating, you can rest assured that Whitman Associates is here to help you land your dream job. Serving the Washington, D.C., Maryland, and Northern Virginia area, we have been connecting job seekers with the region’s top employers for more than 50 years.

Get in Touch with Whitman Associates Today

By following these steps and leveraging resources like Whitman Associates, you’ll understand exactly how to get a great job—even with no experience. Remember, everyone starts somewhere, and with the right mindset, resources, and persistence, your ‘somewhere’ could be just around the corner!

Reach out to us at (202) 659-2111 or send us your resume via email. Together, we can transform your career aspirations into a fulfilling reality.